Privacy

Privacy Statement

Introduction

The Future Fund Management Agency (the Agency, we, us) is committed to ensuring that all personal information collected is handled in accordance with the Information Privacy Principles outlined in thePrivacy Act 1988 (Cth) (the Act). These principles provide a legal framework for the collection, storage and access of personal information we collect from individuals.

This Privacy Statement provides an overview of our practices with respect to the collection and handling of personal information.

Under the Privacy Act ‘personal information’ means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

Collection of information

We will only collect information for lawful and fair purposes that is directly related to an activity that we undertake.

Generally we only collect personal information so we may:

add an individual to a subscription mailing list by request;
respond to a request for information;
respond to correspondence we receive;
assess a prospective applicant for a position of employment;
maintain personnel records.

Other data we collect is used by the Future Fund website software and by staff involved in the management of the Future Fund website, for:

web-site and system administration, including monitoring to prevent security breaches;
customisation of the web-site to the user's needs;
evaluation, research and development.

Storage and retention

All personal information we collect is stored securely and archived for a period of up to seven years. Certain information may be required to be retained for a longer period and may be transferred to the National Archive s of Australia.

Unsuccessful prospective employee applicant personal information will be retained for a period of at least six months after the conclusion of the selection process. Personal information may also be retained after that time, for example in the selection report created to support the recruitment process.

Disclosure

Information provided to us will only be used for the purpose for which it is collected and will not be disclosed to any other party unless express or implied consent has been obtained, or unless otherwise required by law such as in the investigation of a criminal offence or in compliance with a search warrant or subpoena.

As part of the recruitment process we may utilise the services of a third party such as a recruitment firm or security vetting agency, however in line with this statement your consent will be gained before disclosing your personal information to them.

Access and correction

You can access your personal information held by us, or request for it to be updated, by writing to:

Privacy Contact Officer

Future Fund Management Agency

Locked Bag 20010

MELBOURNE VIC 3001

Data collected by our website software can only be re-disclosed if you provide us with the unique request session number.We may charge a reasonable fee to cover our costs of retrieving your information.

Complaints

If you have a concern about the privacy of your personal information you may lodge your concern with us by writing to our Privacy Contact Officer at the address above.

If our Privacy Contact Officer is unable to address your concern to your satisfaction you may choose to contact the Office of the Australian Information Commissioner by visiting www.oaic.gov.au

Future Fund